Workbite

Workbite is Gustaio's B2B catering platform that connects corporate companies with restaurant partners. Employees order meals through the Gustaio Client app, while restaurant owners manage, track, and report on orders through Gustaio Studio.

What is Workbite?

Workbite enables businesses to offer subsidized meals to their employees through your restaurant. Companies register, connect to your restaurant, and their employees can then order meals for specific time slots — perfect for corporate lunches, office catering, and canteen services.

How Workbite Works

The Ecosystem

| Role | Platform | Responsibilities | |---|---|---| | Employee | Gustaio Client App | Browse menus, place orders, view order history | | Supervisor | Gustaio Client App | Order on behalf of employees, view reports | | Restaurant | Gustaio Studio | Manage orders, generate reports, configure menus |

Order Flow

1. Employee opens the Gustaio app and selects their company
2. Employee browses the available daily menu for their time slot
3. Employee places an order (with optional supervisor approval)
4. Restaurant receives the order in Gustaio Studio
5. Kitchen prepares the order based on the time slot
6. Employee picks up or receives their meal

Company Account Management

Where to do it: Gustaio Studio → Workbite → Company Accounts

Access Requests

Companies connect to your restaurant through an access request workflow:

1. Company sends a connection request
2. You review and accept (or decline) the request
3. Once connected, the company's employees can order from your menu

Company Settings

For each connected company, you can configure:

• Order Types: Delivery, pickup, dine-in, on-site, or custom types (e.g., "Mensa A", "Lift B")
• Order Deadlines: Latest time employees can order (e.g., "Order by 14:00 for next day")
• Delivery Address: Where to deliver company orders
• Email Notifications: Automatic order confirmations and summaries to company contacts

Menu Scheduling

Where to do it: Gustaio Studio → Workbite → Setup

Configure which menu items are available for Workbite orders:

• Calendar View: Plan menus for specific dates
• Time Slots: Define when meals are available (e.g., 11:30, 12:00, 12:30)
• Daily Menus: Create specific menus for each day or use recurring templates

Live Dashboard

Where to find it: Gustaio Studio → Workbite → Live Dashboard

Monitor your Workbite orders in real-time:

• Today's Overview: Total orders, items, time slots, and revenue at a glance
• Time Slot Grouping: See orders organized by delivery time
• Order Type Filtering: Filter by delivery, pickup, on-site, etc.
• Item Breakdown: See exactly how many of each dish was ordered per time slot

Kitchen Plan

The kitchen plan view helps your kitchen staff:

• By Time Slot: See all orders grouped by preparation time
• By Order Type: See all orders grouped by delivery method
• Item Counts: Aggregate quantities across all orders (e.g., "12x Crispy Burger, 8x Caesar Salad")

Order Management

Accepting Orders

• Auto-Accept: Automatically accept all Workbite orders
• Manual Review: Review and accept/decline individual orders
• Background Printing: Automatically print kitchen tickets when orders are accepted (Android)

On-Site Orders

For businesses with on-site dining:

• Create immediate orders for walk-in employees
• Orders are printed directly to the kitchen
• Requires admin login and enabled business services

Reports & PDF Generation

Business Order Reports

Generate detailed PDF reports for invoicing and analysis:

• Date Range Selection: Choose the period for your report
• Company Filtering: Generate reports per company or for all companies
• Report Contents:
  • Order quantities and totals
  • Revenue breakdown by company
  • Item-level detail with quantities and prices
  • Time slot distribution

Supervisor Reports

Advanced reporting powered by BigQuery analytics:

• Daily Reports: Complete daily overview with all orders
• Employee Reports: Per-employee order history and spending
• Invoice Reports: Ready-to-use invoice summaries
• Manifest Reports: Detailed order manifests for logistics

Best Practices

Menu Planning

• Plan menus at least one week in advance
• Offer variety across the week
• Keep popular items available consistently
• Use time slots that match your kitchen capacity

Order Deadlines

• Set deadlines early enough for kitchen planning (recommended: day before, 14:00)
• Communicate deadlines clearly to company contacts
• Consider same-day orders only if kitchen capacity allows

Communication

• Set up email notifications for company managers
• Send weekly menu previews to boost orders
• Keep companies informed about menu changes or holidays